If you thought that relocating your home to another state was a conundrum, think again when you decide to move your business. Simply put, there is so much more to consider and move altogether. Sure, there is far less to worry about if the office you are moving is a small one and you have no employees. But from our experience, that is rarely the case. And this is why Verified Movers has decided to provide you with a corporate relocation guide. This way, you will be able to control and make sure that your long distance commercial moving experience is an efficient endeavor.
Your commercial moving plan
We understand that moving your business might seem like a major project now, but with a little planning and organization, it doesn’t have to be. As you are already aware, a detailed plan can take you a long way, no matter how difficult the task at hand. So, here are some guidelines that can end up making your office relocation more understandable and easier to conduct:
1. Start your commercial moving preparations early. No matter how confident you might be about the concept of your office move, this is something you should seriously consider. As a general rule, the sooner your commit to the move, the better off you are. So, consider the ideal time to prepare for the relocation somewhere between 6 and 12 months. This all, of course, depends on the size of your business and the property you need moved. A good first step is to gather your department managers and have a formal meeting to decide and delegate relocation tasks.
2. Be realistic in terms of expectations and where you are now. Before you even get into everything, see to it that you are sure why it is you are moving your business. Consider all the pros and cons and what your expectations of the new location are. Think about the goals – are you looking for a new and potentially more productive base of operations? Are you in the market for lower rents and facility expenses? Is your motive the expansion of your business and workforce? All this is important when it comes to such a big decision.
3. Commit to your commercial relocation plan. Note down any rent or utilities-related payment deadlines. Make sure that you have a clean expenses slate before you get into the tasks of moving. It might be a good idea to have all this in one spreadsheet, so as to centralize all the input. This way, all your department heads can also add to the spreadsheet and ensure that nothing has been left to chance.
4. Understand what it is that you want. Once you’ve gone and taken care of the expenses and made the call to relocate, time to find that new location. Take into consideration where you want to move, what type of innovations you want in your new office, whether you will make any changes in terms of company structure etc. Our commercial moving advice for you is to be ready with the answers to the key questions for your relocation. As long as you understand what it is that you want, it will help you get it much more easily.
5. Make the best team. This is a very important step of our commercial moving guide. It’s “all for one and for all” – otherwise, you end up with chaos. So, take the time to unite the entire company behind the decision to relocate and explain how important it is that you all work together. And if you have too much obligations of your own to worry about, simply delegate the task of moving to someone and manage it from your end.
6. Include the removal firms. Find high quality long distance moving companies from our database. As always, bear in mind that you have choices in terms of expert long distance moving companies. So, make sure to get several quality estimates before opting for one in particular. And this is where caution is advised – the lowest-prices movers are not always the best choice. Luckily for you, Verified Movers offers you with a quick and steady solution. With your input, we can provide you with the best moving company matches for your needs and help you to make the choice. Once you have that list, you can get in touch with the companies and negotiate terms with them.
7. Get the relocation to work for you. As long as you are relocating and opening new doors, why not make some new business improvements along the way. Perhaps you can implement some new services or products, make changes in certain departments and your staff etc. Basically, make the fact that you are moving and potentially expanding work in your favor. Rid yourself of old documents and office supplies you no longer have need for.
8. Commercial moving incentives. Review waivers of permit fees, employee training, additional financing and any other incentives that you can think of. This is your chance for a fresh start – make the most out of it. Consider that each state has different regulations and how they might influence your company in particular.
9. Keep all the receipts of the move – you may be able to deduct some of the expenses from your taxes. This is an opportunity that is given to both physical persons and companies. So, it is definitely something worth investing time and research effort in.